MEETING AGENDA

Regular Meeting of April 18, 2012

 

Call to Order at 7:00 pm

Multi-Purpose Room of the Community Services District

Covington Park11165 Vale Drive, Morongo Valley, CA 92256

 

 

 

A.   CALL TO ORDER

 

B.   ROLL CALL OF DIRECTORS– President Tolbert,_ Directors Brook,_ Francis,_ Osborne,_ Shepherd_

 

C.   PLEDGE OF ALLEGIANCE

 

D.   APPROVAL OF THE AGENDA

             

The Board generally considers items in the order listed on the agenda. However, items may be considered in any order established by direction of the Board. Under certain circumstances new agenda items can be added and action taken by a two-thirds vote of the Board.

 

 

 

E.    ORAL COMMUNICATIONS

 

If you wish to comment on any subject on the agenda, or any subject not on the agenda during Public Comments, please fill out a Request to Speak form and give it to the Secretary. The President will recognize you at the appropriate time.

 

In order to assist in the orderly and timely conduct of the meeting, the Board of Directors takes this time to consider your comments on items of concern which are on the agenda. When called to speak, please state your name and community of residence. Notify the President if you wish to be on or off the camera.  Please limit your comments to three (3) minutes or less.  Inappropriate behavior which disrupts, disturbs or otherwise impedes the orderly conduct of the meeting will result in forfeiture of your public comment privileges.  The Board of Directors is prohibited by State law from taking action or discussing items not included on the printed agenda. At the end of the Agenda, an opportunity will also be provided for members of the public to speak on any subject within the Board’s authority. Matters raised under “Public Comment” may not be acted upon at that time.

 

F.    AGENCY REPORTS

 

1.       Financial Report – Director Brook

2.       Legislative Report – Director Francis

 

 

 

 

 

 

 

G.    CONSENT CALENDARItems listed on the consent calendar are considered to be routine matters or are considered formal documents covering previous District Board instruction. The items listed on the consent calendar may be enacted by one motion and a second. There will be no separate discussion of the consent calendar items unless a member of the Board of Directors or the General Manager requests discussion on specific consent calendar items at the beginning of the meeting. Public Requests to comment on consent calendar items under the “Oral Communications” section should be filed with the Secretary to the Board before the consent calendar is called.

 

1.       Approval of Minutes

 

Rec:  By Motion, the Board may approve the Minutes of the Special Meeting of January 9, 2012,               the                 Special Meeting of January 13, 2012 and the Special Meeting of February 3, 2012;                 additionally, the Regular Meeting of February 15, 2012, the Special Meeting of February 24,      2012 and the Regular Meeting of March 21, 2012.

 

2.       Morongo Valley Fire Department Monthly Fire and Training Reports for March 2012.

 

Rec:  By Motion, receive and file.

 

3.       Park Services Facility Use Monthly Report for March 2012.

 

Rec:  By Motion, receive and file.

 

 

H.   NEW BUSINESS

 

1.       Consideration of a request for approval of the Fire Department Automatic and Mutual-Aid Agreement between the Morongo Valley Community Services District and the San Bernardino County Fire Protection District for the next five (5) years until June 30, 2017. 

 

Rec:  By Motion, approve the continuation of the agreement and authorize the President to sign the           Agreement documents.

 

2.       Consideration of a request for  approval of the Dispatch Services Agreement between the District and the California Department of Forestry and Fire Prevention (CAL FIRE) for the next three (3) years at an annual expense of approximately $6678 billed at quarterly intervals from budgeted funds

.

Rec:  By Motion, approve continuation of the Agreement developed between the District and CAL           FIRE, authorizing the President to sign the Agreement documents.

 

3.       Consideration of a request for adoption of a “Temporary Employment Agreement” to delineate the specific conditions of the “At Will” relationship of Temporary, Seasonal, or Hourly Employees, to avoid misunderstandings which may be typified by an oral agreement to hire.

 

Rec:  By Motion, provide direction for the General Manager to proceed with the use of a designated

          Temporary Employment Agreement.

 

 

 

 

 

4.       Consideration of a request to authorize closure of the community library and the distribution of existing books and shelving to organizations or community members in facilitating the closure.

 

Recommendation and report by the General Manager.

 

Rec:  By Motion, authorize closure of the community library at the District Offices and the                            distribution of books and shelving.

 

5.       Request for consideration of formation, or reformation, of designated Standing Committees of the Board to facilitate additional participation by members of the Morongo Valley community.

 

Recommendation and report by the General Manager.

 

Rec:  By Motion, approve the recommendations for the formation or reformation of designated Standing Committees of the Board.

 

6.       An opportunity presented for participation of the Board of Directors in the Local Agency Formation Commission election for a Regular LAFCO Member.  This would provide for the election of one of the five (5) designated candidates as a regular member of the Commission. This requires immediate action of the Board due to the short time frame provided in meeting the Government Code provisions for the election.

 

Rec:  By Motion, vote for the election of one of the LAFCO designated candidates authorizing the President to complete and sign the ballot form provided in the LAFCO packets provided to members of the Board of Directors.

 

I.     CONTINUED BUSINESS

None

 

J.     OLD BUSINESS

Consider a request for permission to allow alcohol sales at the upcoming Casino Night and Fall Fiesta Days Celebrations.

 

Report and recommendation by the General Manager.

 

Rec:  By Motion, authorize the sale of alcohol at the Casino Night and Fall Fiesta Days celebrations conditioned on obtaining the required permits and meeting the requirements or stipulations imposed by the State Alcohol Beverage Control Department and the San Bernardino County Sheriff’s Department.

 

K.   REPORT ON DIRECTOR ACTIONS

 

1.       President’s Report

2.       Directors Remarks

 

 

 

L.    PUBLIC COMMENTS

 

In order to assist in the orderly and timely conduct of the meeting, the Board takes this time to consider your comments on items of concern which are not on the agenda.  When you are called to speak, please state your name and community of residence. Notify the President if you wish to be on or off the camera. Please limit your comments to three (3) minutes or less. Inappropriate behavior which disrupts, disturbs or otherwise impedes the orderly conduct of the meeting will result in forfeiture of your public comment privileges.  The Board of Directors is prohibited by State law from taking action or discussing items not included on the printed agenda.

 

M. ANNOUNCEMENTS

 

1.       Time, date and place for the next Regular Board of Directors meeting. 

                    

                    7:00 pm on May 16, 2012 at the Community Multi-purpose Room, Covington Park at 11165 Vale                               Drive, Morongo Valley, CA 92256.

 

2.        Time, date and place for a planned Board of Directors Workshop with Mr. Dennis Timoney of the Special Districts Risk Management Authority and Mr. Charles Scolastico of the San Bernardino County Counsels’ Office on the provisions of the Ralph M. Brown Act, Government Code 54950 et seq.  This will be an agendized open meeting workshop only, without any action items on the agenda.

 

This workshop has been tentatively scheduled for Thursday, May 17, 2012 at 3:00 pm to be held at the Community Multi-purpose Room, Covington Park at 11165 Vale Drive, Morongo Valley, CA 92256

 

3.       Following the adjournment of this meeting, you are welcome to join us for an informal reception for our General Manager, Rick Lebel and his spouse, Dr. Celia Enriquez-Lebel. The reception is being hosted by Morongo Valley community members.

 

N.  ADJOURNMENT

 

I hereby certify under penalty of perjury under the laws of the State of California that the forgoing agenda for the Morongo Valley CSD Board of Directors was posted on the District Office windows, the Morongo Valley Café window and the Covington Park snack shack not less than 72 hours prior to the meeting.  Dated this 13th day of April, 2012.

 

 

                                                                                                                        ________________________________________

                                                                                                                             Rick E. Lebel, Secretary to the Board

 

 

 

Preliminary Agenda Approved for Posting:  _____________________________

                                                                                         Johnny Tolbert, President